Applications for all categories of awards should be submitted by eligible using the online Journal Publication Award electronic system. The applicant should attach a soft copy of the first page of the published paper with his/her name as the corresponding author or the first SQU co-author, clearly showing SQU affiliation. The HoD/Director of the Centre will approve the application. The ADPSR/Director of the Research Centre will verify the applications for the adherence of eligibility criteria. Screened and cleared applications will be forwarded to the Deanship of Research for further processing. Assessments will be based on the Web of Science, SCOPUS list and the approved Arabic journal lists.
There are two application rounds each year for the papers published in the previous year (for example in the year 2014 authors can apply for awards for the papers published in 2013):
- In the first round, applications should be submitted to ADPSR/Director during the period 15th - 28th February. After scrutinizing the applications, ADPSR/Director forwards approved applications to the Deanship of Research during the period 15th – 31st March.
- In the second round, applications should be submitted to ADPSR/Director during the period 15th - 30th September. After scrutinizing the applications, ADPSR/Director forwards approved applications to the Deanship of Research during the period 15th – 31st October.
The number of awards for all categories (PA1 – PA4) is unlimited. SQU authors can apply for as many awards as possible based on eligible papers published in a given calendar year. Only the corresponding author or the first SQU-affiliated co-author (if the corresponding author is not from SQU) will be awarded the remuneration. Each qualifying paper will receive one award only and the author receiving the award is solely responsible for the distribution of funds among co-authors. All appeals and disputes relating to award applications from the researchers of all SQU units should be sent to the office of the Dean of Research through the College ADPSR or Director of Research Centre for appropriate action. The list of all award recipients and the corresponding titles of their papers with abstracts will be posted on the SQU web pages of the Deanship of Research. The annual honor lists of award recipients will be displayed in Colleges as posters and will also be displayed during the annual University day celebrations. The procedures given here will be reviewed and revised periodically by a special committee chaired by the Deputy Vice Chancellor for Postgraduate Studies and Research (DVCPSR).