Initiate

Program Coordinator

Approver

Department HOD

Conditions

Student already registered in thesis

•Program Coordinator  can search for SQU faculty staff by ID or name.

•Program Coordinator can add/remove faculty to/from Thesis Committee.

•Program Coordinator can submit Thesis Committee for Approval.

•HOD can approve/reject Thesis Committee.

Initiate

Approver

Conditions

• Thesis registered for current semester.
• Each semester will have only one progress report.

End of each semester (starting from week 15 from current semester until  end of add/drop period of next semester).

•Student can add/update progress report.

•Supervisor can add/update the Oral Examination Details

•Supervisor can add/update the External Examiners

•Supervisor can add progress report remarks.

•Supervisor can add/update seminars details.

Initiate

Supervisor

Approver

non

Conditions

Student first seminar completed.

• Supervisor can add/update Oral Examination details.
• Supervisor can search/add External Examiner for Oral Examination.

Initiate

Approver

Conditions

Student already registered for Thesis.

Non

• Supervisor can add/update thesis title and abstract.

Initiate

Thesis Committee

Approver

Non

Conditions

• At least one progress report must be submitted.
• All thesis phases must be completed (except defence).
• Seminar 1 & 2 must be completed.

• Thesis Committee can mark thesis as ready for defence (To be marked first by Supervisor).
• Thesis Committee can add comments on thesis readiness.

Initiate

Program Coordinator

Approver

Non

Conditions

• Thesis marked as “READY” from all Thesis Committee members.

• Program Coordinator can search for External Examiner.
• Program Coordinator can add new External Examiner details.

Initiate

Approver

HOD, Assistant Dean PSR, DPS DEAN

Conditions

All requirements are completed

• Program Coordinator can add/update Thesis Defence schedule.
• Program Coordinator can submit Thesis Defence for approval.
• HOD add the Internal Examiner and can approve/reject Thesis Defence.
• College Assistant Dean PSR add the Chair and can approve/reject Thesis Defence.
• DPS Dean can approve/reject Thesis Defence.
• Thesis Examine Committee Members can download the Thesis Examine Invitation as PDF file.

Initiate

Thesis Defence Committee Members

Approver

Non

Conditions

The Chair can submit the final recommendation (Majority recommendation) and report only after all voting members submit their recommendation and reports.

• Thesis Examine Committee Members can submit thesis defence report and recommendation.
• Thesis Examine Committee Chair, HOD, College Assistant Dean PSR, and DPS Dean can view the submitted reports.

Initiate

Student

Approver

• Supervisor/Advisor
• College Dean
• DPS Dean

Conditions

• Student in last semester
• First seminar completed if program option require thesis.

• Student can add an extension request.
• Student can select the extension reasons.
• Student can submit the request for approval.
• Supervisor/ Program Coordinator, College Dean, and DPS Dean can approve/reject the extension request.

Initiate

Approver

Conditions

• Drop with W period as defined in SQU Academic Calendar.
• Minimum course-load as defined in Postgraduate Academic Regulation.

Drop with W period

• Student can view the registered courses in current semester.
• Student can select the course to drop with “W”.
• Program Coordinator can approve/reject the request.

Initiate

Student

Approver

• Supervisor/ Program Coordinator
• College Dean
• DPS Dean

Conditions

• Starting from Drop with “W” period of the current semester.
• Student can postpone maximum of two semester.

• Student can add a postponement request.
• Student can select the postponement reasons.
• Student can submit the request for approval.
• Supervisor/ Program Coordinator, College Dean, and DPS Dean can approve/reject the postponement request.