The procedures below, in addition to any other procedures the Board of Research may decide, shall be followed for the approval of research proposals:
1) The Deanship of Research will announce the schedule of events leading to approval of Internal and Joint Grants proposals.
2) By signing the application form (F1), the investigators accept their respective responsibilities towards the proposed activity, respect the intellectual property rights of the University, and declare full compliance with the policies and procedures.
3) The principal and co-investigators shall each complete a Personal Data form F2, attached to these regulations.
4) The proposal shall be submitted to the HoD for endorsement and forwarding to the CRC. By signing, the HoD confirms that investigator's time, departmental space, and other necessary departmental facilities are available to support the proposed activity.
5) The ADPSR shall submit the recommendations of the CRC to the Dean of the College for endorsement and then to the Dean. The Director of the Centre shall endorse the Center's Advisory or Administrative Board recommendation, whichever is applicable, and forward it to the Dean.
6) The Dean shall coordinate the review process with external reviewers.
7) For HM Trust Fund Grants, the University shall solicit reviews for the proposals from specialized reviewers. The principal investigator may be asked to make an oral presentation on the project.
8) For Joint Grant proposals (JG), the Dean shall follow the procedure agreed on with the other institution. The principal investigator may be asked to make an oral presentation.
9) The Dean shall forward the complete applications to the Deputy Vice-Chancellor for approval.
10) Activity codes shall be assigned by the Deanship of Research to the approved projects. Rejected proposals will also be coded archived in the Research Mangement System (RMS).
11) The Dean informs the principal investigator of the decision on their research project with a copy to the ADPSR in the relevant College or Centre.
12) For the Research Council Grants, the aforementioned procedures shall apply in addition to the decisions of the Research Council on approving research proposals to be funded by the Research Council.
13) After the Research Council's approval of the research projects submitted to it, an agreement shall be signed between TRC and SQU to administer the project's budget.
14) For consultancy services, the following shall be considered:
a. The PI may discuss the consultancy activity informally with the sponsor.
b. A contract with the agency requesting the service shall be signed prior to doing the service.
c. Costs of SQU personnel offering the service shall be stated and these include the cost of consultancy services in lieu of the time spent by SQU personnel working on that activity, in addition to the University charges overhead for using its name, personnel and facilities in accordance with the provisions of these regulations. These costs do not include the use of specialized equipment that the service may require.