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Conference Attendance » Conference Attendance Rules

Sultan Qaboos University encourages and supports attendance to scientific conferences. The support may take different forms and could come from the College Current Budget, Department Budget, Conference Central Budget, Research Projects. The University may also approve attendance of conferences funded from Personal Expenses, Conference Organizing Committee or other external sources.

 

  • Financial support is offered to SQU staff to participate in conferences and present a scientific contribution. If more than one staff member is involved in the scientific work only one author or co-author, receives the financial support.
  • An Application for Conference Attendance, with the recommendation of the HOD, AD-PSR, Dean or Hospital/Center Director, must be submitted to DVC-PSR together with an abstract of scientific contribution, a preliminary acceptance letter from conference organizers. A final approval for the later should be submitted prior to issuance of the Financial Support Qarar.
  • The Dean, Hospital/Center Director should forward all applications to DVC-PSR, at least, two months prior to travel.
  • A report should be submitted to DVC-PSR, on the prescribed form describing how much of benefit was the conference (press here to get the form), including two copies of the presentation (paper, poster, extended abstract) one hard and another soft copy, a week after the return from conference.
  • The conference attendance leaves must not exceed 10 days throughout the academic year.
  1. College Current Budget (Omanis)
    • The participant will be granted official leave and will receive a return economy class ticket, registration fees and all allowances according to the participant status. If the conference organizers offer financial support, SQU will only grant official leave.
    • The financial support will be offered once per academic year.
    • The financial support is subject to availability of college budget.

     

  2. Conference Central Budget
    • The applicant must have spent a minimum of one year as an SQU employee and will continue serving SQU for at least one more year after attending the conference.
    • A committee chaired by the AVP-PSR, with the other Assistants Vice-President as members, is to study and decide on the applications for conference attendance financed from the central budget endorsed by Vice President.
    • The financial support will be offered once during the financial year including an economy return ticket from Muscat or wherever is the participant, whichever is closer to the conference site. The support would include the ticket fare that should not exceed 600 O.R., 300 O.R of conference attendance allowance and the official leave.

     

  3. Research Projects
    • Internal grant projects (Strategic Research, Collaborative Research Projects)
      • The principal and co-investigator would be provided with an economy class ticket, registration fees, allowances according to the academic status and an official leave if budget allows.
      • The financial support would come from the project financial support in the project budget (Conference Attendance and Travel), but no more than 1000 O.R. per person shall be provided as financial support (including: travel ticket, allowances, registration fees).
      • One participation can be provided in a project to each of the PI and Co-Investigators.
    • External funded research projects (Contract Projects & Consultancy)
      • The principal and co-investigators would be provided up to a business class ticket, registration fees, allowances according to the academic status and an official leave if budget allows.

     

  4. Personal Expenses
    • If an academic requests a conference attendance on his/her own expenses, an official leave shall be granted.
    • No scientific paper need be submitted.

     

  5. Invitation from conference organizers
    • An official leave shall be granted if the applicant is invited by the conference organizing committee, who would cover all financial expenses.
    • No scientific paper need be submitted.

     

  6. Department Budget
    • Financial support may be granted to an academic from department revenues from research contracts, consultancy, services, etc. The Departmental Board approval upon the recommendation of HOD is needed with the application.
    • The participant would be provided with an economy ticket, registration fees and allowances based on the staff status.

Conferences' participation Section

Dept. of Scientific Publication & Outreach

Office of Deputy Vice chancellor for Postgraduate Studies and Research.

Sultan Qaboos University

Tel: +968 2414(5940)

Fax: +968 24413449

Email: alareimi@squ.edu.om
 
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