Following admission to the Department of Electrical & Computer Engineering, each student is assigned an academic advisor. This is in line with the University Academic Regulations. The academic advisor continues to advise his students up to their graduation. Due to its importance throughout the period the students spend at the Department, academic advising is considered as equally important as other duties such as, teaching, research, and service.
The role of the academic advisor as outlined in the Academic Regulations is to:
- Help the student discover his/her potential and capabilities.
- Approve the student’s choice of courses each semester in accordance with the Academic Regulations.
- Assist the student in exploring alternative paths to the degree if for any reason the normal pace of the degree is disrupted.
- Advise the student on other matters affecting his/her studies.
To effectively carry out this role, the academic advisor has to:
- Monitor a student file consisting of: (i) the Student Information Sheet (ii) a Degree Program Checklist (Academic Record Summary) (iii) past Registration Forms (iv) an updated transcript and (v) other administrative documents (e.g. Drop & Add Form).
- Give a general orientation by meeting advisees prior to registration to discuss course registration process, course selection and class schedule.
- Explain graduation requirements which consist of University, College and Department requirements.
- Explain the performance evaluation and how academic progress depends on the GPA and CGPA at the University.
- Carry out related administrative tasks involving change in majors, dropping or adding of a course, course withdrawal, student absence, transfer from the college, postponement of studies and withdrawal from the University.
- Help in conflict resolution between student and faculty as well as course and time management.
- Encourage the student and ensure that there are no academic problems hindering performance and advise the student to seek professional help if needed.
- Help in career decisions by stimulating his/her advisees thinking by mentioning all the possibilities of pursuing a career in different disciplines.