Processing the applications of the applicants for best teacher and best advisor awards

1. The nominations are for the University Day (2 May) and the Dean’s office circulates the announcement to all departments and collect the applications. The Dean’s office also asks the departments to nominate faculty members to serve on the Ad Hoc committees for the best teacher, best advisor, and best FYP awards.
2. Once received from the Dean’s office, the ADUGS office forwards the applications and supporting data and documents to the members of the Ad Hoc committees for the best teacher, best advisor, and best FYP awards.
3. The ADUGS office calls for a meeting for each Ad Hoc committee and requests each member to evaluate the candidates based on the supporting data and documents, and fill scores for evaluation criteria in the specified assessment tables. Then, the member sends the tables to the ADUGS office.
4. The ADUGS office compiles the scores from all members and calculate the average scores for each candidate.
5. In the meeting, the average score for each candidate is discussed and related to the supporting data and documents. Accordingly, the Ad Hoc committees list and decide the three candidates with the highest scores for the best teacher, best advisor, and best FYP awards. Then, the candidates are ranked and listed accordingly.
6. The ADUGS office send a detailed report of the process and the list of nominations for both best teacher, best advisor, and best FYP awards to the Dean’s office.  
7. The Dean’s office forwards the nominations to College Board for approval.

Academic advising and following up re-admitted students after withdrawal

1. Advising is a continuous process particularly for pre-major students at the College of Science. The pre-major and major students can send emails to the ADUGS office (sci@student.squ.edu.om) for the academic advising and any related issues.
2. The ADUGS office assigns academic advisors for the pre-major and major students as per their major and status
3. The ADUGS office is overseeing the academic advising of pre-major students On probation.
4. The academic advisors and departmental HoDs are responsible for the academic advising of major students and pre-major students whose status is normal.
5. The College of Science and/or in coordination with the Deanship of Admission and Registration conducts academic advising workshops for the students and faculty members.
6. The College Academic Advising Committee (CAAC), chaired by the ADUGS, reviews, and reports about the probation statistics of major and pre-major students, suggests, and implements ways to strengthen the academic advising and minimize the probation cases.
7. The College Academic Probation Unit (CAPU) chaired by the ADUGS is responsible for Probation students progression and advising.
8. For re-admitted students after PROB03 and/or withdrawal, the ADUGS office coordinates with the Customer Service Department and/or the University Student Medical Committee and/or other SQU Administration related Committees to decide on their academic performance and recommend study plans to complete their study. The ADUGS office communicates with the A & R to register courses for the PROB03 and re-admitted students.