Committee

 

College Executive Coordination Committee

The College Executive Coordination Committee is composed of the Dean (Chairman), Assistant Deans, Heads of Departments and the College Administrator.

Function:

The College Executive Coordination Committee shall deal with issues pertaining to the day-to-day running of the college. Its main function is to provide a forum for constant and effective consultation between the administrators of the Committee must not consider matters of policy. The College Board may also delegate some of its responsibilities that require prompt action to the College Executive Coordination Committee.

The agenda of the College Executive Committee shall consist of items put forward by any one of its members.

The Committee shall meet as frequently as required and report to the College Board.
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College Curriculum Committee

The Committee shall be chaired by the Assistant Dean for undergraduate studies. It shall also comprise one representative for each degree program in the College (preferably a senior member of staff).
The College Curriculum Committee shall act as a subcommittee of the College Board in issues related to curricula and degree programs in the College
The Committee shall undertake the following responsibilities:

1. Review the content, structure and resource implications of any new course proposals, ensuring inter-departmental coordination and avoiding duplication.
2. Coordinate the various degree programs within the College and make recommendations for approval by the College Board.
3. Make recommendations about the courses to be offered during the Summer Semester.
4. Act on any other curricular issues referred to it by the College Board.

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College Research Committee

The College of Science shall have a Research Committee chaired by the Assistant Dean for Graduate Studies and Research and have a Senior member of Staff (preferably Omani) representing every Department in the College. The Research Committee shall endeavour to enhance the reputation of the College in the areas of scientific research and acknowledge the efforts of faculty in attracting external funding. It shall undertake the following functions:

1. Provide the best possible atmosphere for conducting research and ensure that research activities are sustainable in the long run.
2. Ensure the smooth running of common research facilities and organize access to such facilities.
3. Ensure that staff are given the required support.
4. Provide junior staff with the necessary guidance and motivation.
5. Guide demonstrators and lecturers in choosing their specialization.
6. Ensure an adequate infrastructure for undergraduate and graduate research.
7. Facilitate the establishment and maintenance of links with other colleges, centers and outside organizations regarding inter-disciplinary research.
8. Supervise the allocation of University research funds to research projects.
9. Provide guidelines for conference and study leave.
To accomplish its task, the Committee may use the following mechanisms:
1. Funding high quality original research.
2. Encouragement of research projects, particularly those which are relevant to the Sultanate of Oman.
3. Emphasis on research groups with a strong Omani presence, although individual projects should also be supported.
4. Groups and individuals are encouraged to form links with other bodies, companies and research groups inside the Sultanate and abroad.
5. Organize consultancy services.
6. Assist staff in obtaining and utilizing internal and external funding for research projects.
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College Graduate Studies Committee
The Committee shall undertake the following duties and responsibilities:
1. Develop and implement appropriate internal regulations and operating procedures.
2. Ensure the smooth running of the operational programs in the College.
3. Liaise with the office of the Assistant Vice-President for Graduate Studies and Research regarding acceptance of applications, registration of courses, grade records and appointments of examiners.
4. Form ad hoc committees to deal with any specific issues relating to admissions, examinations, supervision and any other matter under its responsibilities.
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College External Relations Committee
The Committee shall be chaired by a member of Faculty elected by the College Board. It shall also comprise one representative from each Department.
The College External Relations Committee shall act as a subcommittee of the College Board in issues related to external relations.
The Committee shall undertake the following responsibilities:
1) Establish links between the College and other government agencies and private establishments.
2) Ensure that College activities are integrated into Omani society such as organization of “Job Fair” and “Science Day”.
3) Assist in securing summer training/internship opportunities for students.
4) Seek project topics from outside agencies for final year students.
5) Enhance public awareness of the various degree programs and the capabilities of graduates.
6) Oversee career opportunities for College graduates in collaboration with the Career Advisory Office.
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Contract Renewal

Procedure:
1. The Personnel Department shall initiate the renewal process by informing the Dean more than six months in advance
2. The Dean shall forward the case soon after to the concerned Head of Department
3. The Head of Department shall ask the opinion of the Faculty member concerned for a report of his/her activities since the start of that contract period.
4. The Head of Department shall then submit the report of the Faculty concerned, together with his/her report and any comments he/she may deem relevant, to the Dean.
5. The Dean shall forward the recommendation of the Head of Department and the report of the Faculty concerned together with his own recommendation to the Personnel Department.
6. In the case of negative recommendation at the College level, the Faculty concerned shall be informed so that he/she can submit an appeal to be forwarded to the University Administration together with the recommendation of the College.
7. In case of a negative decision by the University Academic Appointments Committee, the Faculty member concerned shall be informed of the decision in writing. The Faculty member has the right to appeal the decision to the President’s Office.
8. The decision of the President is final.
9. Faculty must be informed of the final decision to renew or not to renew the contract at least six months before the end of the contract.
10. A Faculty member, under contract, wishing to leave the University must inform the University in writing of his intention not to renew the contract at least six months prior to the end of contract period.
Criteria for Contract Renewal:

The following items will be used to evaluate the performance of the Faculty and their contributions to the university:
1. The contribution to teaching such as introducing new courses, course development and student evaluations.
2. Scholarly activities, which include actual or on-going research or accomplished research as well as active contributions to international scholarly societies.
3. Service to the University and Community, which includes participation in committees, conferences and workshops within the University or the Sultanate.
4. Advising students.
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College Academic Promotions Committee

The College Academic Promotions Committee is composed of a representative of each Department in the College who are holding the same or higher academic posts than the applicant and the Dean as chairman. The Committee considers promotions from Assistant Professor to Associate professor and from Associate Professor to Full Professor. The Committee discusses all applications submitted to it, selects three assessors and discusses the assessors (referees) reports and make recommendations to the University Academic Promotions Committee.

Functions:
The Committee shall undertake the following responsibilities:
1. Discuss every application and decide, as a preliminary step, the suitability of the application.
2. Approve the list of assessors for applications awarded primafacia cases.
3. Discuss all referee reports together with all relevant information available. The Committee shall then make its final decision on the case. This decision of the Committee shall be determined by a formal vote, preferably by secret ballot.

Eligibility:
In accordance to the university academic staff promotions regulations, the candidates may apply for promotion after completing the number of years at the present position as specified by the University Academic Appointments Regulations.

Procedure:
1. The promotion process is normally initiated by the staff member who should apply to the Head of Department.
2. The Head of Department shall refer the application to the Department Academic Promotions Committee. The decision of the Committee shall be determined by formal voting, preferably by secret ballot.
3. If the Committee is satisfied with the case for promotion, the Head of Department shall forward the Committee's report, which should include a list of at least six specialists in the candidate's field, to the Chairman of the College Academic Promotions Committee.
4. If the Department Academic Promotions Committee decides to reject the application, the Head of Department shall inform the applicant and the Chairman of the College Promotion Academic Committee in writing, stating the reasons for the rejection.
5. If the Department Academic Promotions Committee decides to proceed with the application, the Head of Department shall forward the case to the College Academic Promotions Committee for further consideration.
6. If the College Academic Promotions Committee decides to reject the application, the Chairman shall notify the Head of Department and the applicant in writing, stating the reasons for the rejection.
7. If the College Academic Promotions Committee is satisfied with the case, the Chairman shall forward the Committee’s recommendations to the University Academic Promotions Committee.
8. The University Academic Promotions Committee shall review all documents submitted.
9. If the Committee decides, on the basis of the applicant's overall contribution to the University, that the candidate deserves promotion, it shall submit an appropriate recommendation to the Academic Council.
10. If the Committee decides to reject the application, the Chairman of the Committee shall notify the Chairman of the College Academic Promotions Committee in writing, stating the reasons.
11. If the Academic Council approves the recommendation, the decision shall be submitted to the President.
12. The President shall have the final authority to take decisions regarding the promotion. The President shall also have the full authority to take whatever measures are required to implement decisions regarding the promotion.
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Department Board
The Department Board shall undertake the following duties and responsibilities:

1. Propose the degree plans for the degree programs run by the Department.
2. Approve the content and structure of all courses offered by the Department.
3. Determine the distribution of teaching assignments within the Department based on the proposal of the Department Curriculum Committee
4. Review and approve semester grades.
5. Encourage scientific research in the Department and coordinate research activities with other Departments.
6. Establish a research plan for the Department.
7. Approve the short list for the appointments of academic staff prepared by the Department’s Appointments Committee.
8. Discuss issues referred to it by the Dean or the Head of the Department. 

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Department Curriculum Committee
The Committee shall undertake the following responsibilities:

9. Review the content, structure and resource implications of any new course proposals, ensuring intra-departmental coordination and avoiding duplication.
10. Prepare and coordinate the various degree programs within the Department and make recommendations for approval by the Department Board.
11. Propose the courses to be offered and suggest staff to teach these courses.
12. Make recommendations about the courses to be offered by the Department during the Summer Semester.
13. Act on any other issues related to curriculum that is referred to it by the Department Board.
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Department Appointments Committee
The Committee will function according to the following membership, procedure and responsibilities:
1. Each Department should have a committee dealing with matters relating to academic staff appointments.
2. This Committee shall consist of five members including the HOD and be elected by the Department board. The HOD is Chairman.
3. The members should represent all main disciplines in the Department and should include at least one of the Omani Faculty in the Department.
4. All decisions should be minuted and the minutes submitted to Departmental Board for notification and a copy sent to the office of the Dean
5. The committee should screen all applicants, circulate the information if required, and then, taking into account the feedback from the Department, prepare shortlists, with priorities, for each position.
6. The Chairman should consult the Dean about the shortlist and interviewing. Following interviews, the Dean and the HOD should decide on appointments. In case of change in the priority, submitted by the Department, the Department Board must be consulted.



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Department Academic Promotions Committee

The Committee shall undertake the following responsibilities:
1. Discuss every application and make a recommendation to the College Academic Promotion Committee. The decision of the Committee shall be determined by formal voting, preferably by secret ballot.
2. Suggest the list of at least six assessors (referees) in the cases of positive recommendations.
3. The committee should be chaired by the HOD and consist of at most five members of the Department who are at the same academic level to which the applicant is applying or higher.
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Department Technical Staff Committee

The Committee shall undertake the following duties and responsibilities:
1. Each Department with technical staff shall have a committee dealing with matters relating to technical staff.
2. The Committee should initially formulate a work plan about Omanization, specialization and training of technical staff.
3. This Committee shall consist of five members including the Superintendent and be elected by the Department Board who also appoints a chairman.
4. The members should represent all main disciplines in the Department and should include at least one of the Omani Faculty in the Department.
5. All decisions should be minuted, and the minutes should be submitted to the Departmental Board for notification and discussion.
6. The Committee should recommend the appointments of technical staff to the Department Board. The Committee should adopt the following procedure:
(i) Screen all applicants for technical posts and prepare shortlists, with priorities, for each position.
(ii) The Chairman should consult the Department Board about the shortlist and interviewing. Following interviews, the Committee recommends appointments to the Department Board.

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