The maximum off campus-residency period allowed for a masters or doctoral degree is 50% of the duration of the program.
Internships and Practica
Off-campus residency for an internship or a practicum is permitted as long as this does not normally exceed one semester and is required to lead the student toward achieving the degree objectives. Off-campus residency to undertake research work with a co-supervisor, and possibly take courses, at a partner university is considered under the umbrella of a partnered program, the details of which are described below.
Partnered Programs and Joint-badging
Departments may link their postgraduate programs or an individual postgraduate student with another institution through a co-supervisor at the host institution. The following definitions apply to partnered programs:
Home institution – the home institution is the university where the student registers, pays fees and receives primary supervision; the candidate must spend at least four semesters at the home institution; the home institution manages the final examination/defence and confers the degree.
Host institution – the host institution recognises the admission of the candidate to the home program, provides a co-supervisor, makes its resources available to the candidate, hosts the candidate for one or more visits, and recognises the final examination/defence and the degree.
Partnered programs and joint-badging – these are postgraduate programs where the student spends some time away from the home institution working with a co-supervisor at a host institution. The most complete form of this is joint-badging, a process whereby a degree is jointly awarded by two institutions under a formal agreement.
Admission and Entrance Requirements
Where SQU is the home institution, the student will apply for admission and, upon meeting the entrance requirements, be registered at SQU and subject to the SQU Postgraduate Academic Regulations. Details, such as health care, accommodation and bench fees, must be decided on an individual basis; unless specified otherwise in an agreement, these are the responsibility of the student.
Registration and Fees
There are three options, two for partnered programs and one for joint-badging:
Short visit: The student spends a short research period of up to one semester with the co-supervisor at the host institution; the student only registers and pays fees at the home institution and no formal agreement is required, only approval from the college deans of both home and host institutions and, where SQU is the home institution, from the Dean of Postgraduate Studies.
Long visit: The student spends up to half of the duration of the program with the co-supervisor at the host institution, with or without courses, which may be covered by transfer rules. The student registers and pays fees at the home institution. Usually a letter of agreement (for the individual student or the program) is signed by the deans of the two
colleges and no fees are paid to the host institution.
Joint degree: The student registers at both institutions; pays fees only at the home institution (depending on the nature of the MoU/joint-badging agreement); spends a significant period at the host institution and at least half of the duration of the program at the home institution. The degree is jointly conferred.
Whereas SQU does not require its home students in a partnered program to register at the host institution, a student will need to do so if taking courses or if required by the host under the specific MoU or agreement.
Where a student from a partner institution wishes to attend SQU as a host institution for a short or long visit but without taking courses, registration in a SQU postgraduate program will not be necessary; only approval from the Dean of Postgraduate Studies will be needed for such a research visit to the co-supervisor at SQU. However, where courses are taken or full joint-badging is agreed, registration in the Student Information System with the Deanship of Admissions & Registration will also be necessary.
Supervision (Thesis Committee)
Collaboration between supervisors and co-supervisors at the home and host institutions respectively is a central feature of partnering or joint-badging a postgraduate research program. This should be strengthened by the visits of research students and possibly also visits of their supervisors.
(a) SQU as home institution
Where SQU is the home institution, the student should select a supervisor and co-supervisor at SQU to initiate the formation of a Thesis Committee; the student and supervisors should then together identify a co-supervisor at a host institution and suggest this to the home department. The appointment of an external co-supervisor at a host institution does not remove the need for a co-supervisor at SQU. The host institution co-supervisor must be supported and nominated by the home department board and approved by the ADPSR and by the Dean of Postgraduate Studies at SQU as well as by the relevant authorities at the host university. Full involvement of the co-supervisor at the host institution is crucial to the success of joint-badged and partnered programs.
It is the responsibility of the supervisor at SQU to ensure that the co-supervisor at the host institution functions as a full member of the Thesis Committee and that the research takes the form of collaboration between the two institutions. The responsibilities of the co-supervisor at the host institution are to:
o Participate in the drafting and approval of the thesis proposal
o Host the student in terms of providing research support
o Provide advice and supervision throughout the study
o Approve the readiness of the thesis for defense
o Where possible, attend the thesis defense
(b) SQU as host institution
Where a postgraduate student at another university wishes to have a SQU faculty
member as co-supervisor, this request must be endorsed by the Head of Department and the ADPSR and approved by the Dean of Postgraduate Studies at SQU.
For students at SQU, following identification and approval of a co-supervisor at a host institution, a decision must be made on the level of partnership between the two institutions. This is initiated by the supervisor, endorsed by the Head of Department and the ADPSR and approved by the Dean of Postgraduate Studies. For a short visit only approval is needed; for a long visit involving coursework an agreement may be required and this will involve the Office of External Cooperation; full joint-badging will only be done at program level and will require an MoU, which will be drafted in conjunction with the Office of External Cooperation, and implemented by the Deanship of Admissions and Registration. Application for joint-badging must include a motivation by the supervisor, showing the benefits to both institutions in terms of long-term research collaboration. A joint-badging agreement between the two institutions must be completed and ratified. Examples of agreements, MoUs and application forms are available with the Deanship of Postgraduate Studies.
Courses at other Universities
Courses can be taken at the host institution providing that such courses have been specified by the Thesis Committee. Credits for courses taken at the host institution can be recognized and transferred as per SQU transfer credit regulations.
In the case of a partnered program, upon successful completion and defense of the thesis the student will attend the home university graduation ceremony at which the degree will be conferred. For a joint-badged program the degree will be jointly conferred. The student will attend only the home institution graduation ceremony, unless specified otherwise in the agreement or MoU.
Appeals/Code of Conduct/Withdrawal
The student is subject to the normal rules of the home institution at all times and to the rules of the host institution while attending there. Failure to maintain required standards or breach of conduct may result in cancellation of registration and withdrawal of the student from the program. Appeals against any such decision or any disciplinary action should be addressed to the Deputy Vice-Chancellor for Postgraduate Studies and Research (DVCPSR) at SQU where SQU is the home institution. Where a student has registered at the host institution he/she may be able to lodge appeals concerning issues at the host institution directly. Where the student encountered problems at a host institution the home institution should be informed.