Medical Education and Informatics

  • ​​ The Department is involved in two broad areas of assessment:
  • Online Exam Regulation

• Supporting online assessment through the University’s e-learning system (Moodle)
• Contributing to and using the International Databank for Enhancement of Assessment and Learning (IDEAL) data base.



The Department has established the IDEAL (International Databank for Enhancement of Assessment and Learning) office which houses the IDEAL secure assessment databank, liaises with the IDEAL Consortium office in Hong Kong, and offers the service of item analysis. The IDEAL office is in the College Main Building, 2nd floor, room #2064 ext: 3490

Our objectives in the assessment are to:

1- Develop and maintain a data bank of exam questions that have undergone validity and reliability tests.

2- Work with the examination committee to standardize the assessment process in the College.

3- Provide specialist advice on assessment.

4- Provide the College with information about recent trends in assessment.

5- Work towards implementing best practice evidence-based assessment methods.



1. General Conduct of Candidates

1.1 Candidates must not indulge in any behaviour or conduct which may disturb other candidates or disrupt the smooth progress of an examination.

1.2 Candidates are not permitted to smoke in any part of the examination room.

1.3 Candidates must obey the instructions of any invigilator and their attention is drawn to the regulations for the invigilation of examinations governing admission to and departure from the examination room.

2. Conduct of Candidates before online examination

2.1 Candidates are forbidden to take into the examination room any unauthorized books, manuscripts, notes, bags, cases or any means whereby they may improperly obtain assistance in their work. All such materials, including handbags must be placed on a table outside the examination room.

2.2 Candidates are forbidden to take into the examination room electronic transmission device such as Mobile phones, pagers, PDA etc, or any digital storage media such as Flash drives, CD, Floppy disc etc.

2.3 Candidates are forbidden to take into the examination hall paper of any sort. A wipe-able writing slate (or similar material) shall be provided in the examination hall should any candidate require it.

2.4 Candidates must be at the venue of the examination at least 10 minutes before the exam commencement.

2.5 Before the commencement of the examination, the candidate must place on the top right hand comer of the desk, their ID card for inspection by one of the invigilators.

3. Conduct of Candidates during online examination

3.1 Candidates shall only display the examination page throughout the duration of the examination. No other pages should be simultaneously open.

3.2 Candidates must “submit” their examination before leaving the exam venue. This is done by clicking on the “submit” icon at the end of the examination. Failure to submit will result in loss of marks for that examination.

3.3 Candidates must not use any means whatever to communicate or obtain, directly or indirectly, assistance in their work, or give or attempt to give, directly or indirectly, assistance to any other candidate

3.4 Candidates are permitted to use only personal non-programmable electronic calculators in an examination provided they are silent in operation and have independent power supply.

3.5 Any suspected breach of the foregoing Regulations will be the subject of investigation.

4. Guidelines for staff

4.1 Course Coordinators

4.1.1 Any course coordinator planning to conduct an online examination must be familiar with the online examination software. Specifically they,

must have attended online examination workshops conducted by the IT section of the Medical Education Unit. Staff may not conduct online exams if s/he did not attend this workshop

should, independently, be able to set up the examination including uploading of questions

should upload exam questions as close as possible to the day of the examination and preferably not earlier than 24 hours before the examination date

should ensure that security features are activated

should ensure a password protection is applied to the examination access page. Only the course coordinator should set the password.

should ensure the removal of examination questions from the server when the examination is finished

4.1.2 Course coordinators planning to conduct online examinations should inform the Assistant Dean/Examination Office about the type of exam (whether written, online or other) and other required information before the beginning of the semester so that a timetable is formulated and room booking is ensured.

4.1.3 The Examination office will, in turn, inform the Medical Education Unit with regard to times and dates of online exams to ensure the availability of technical help.

4.1.4 No online exams will be entertained nor will technical assistance be provided if the MEU is not informed of online exams ahead of time.

4.2 Invigilators
4.2.1 There must be at least two invigilators in every room where online examination is taking place. The Invigilators assigned should ensure smooth conduct of examinations.

4.2.2 Invigilators should ensure sufficient spacing between candidates during the examination. As a guide, there should be a minimum of 1 meter between any two candidates in the room.

4.2.3 In the unusual case of a student having to leave the examination room temporarily; such a student must be accompanied by an invigilator

4.2.4 Invigilators should ensure that examinations are submitted by the candidates before leaving the examination room