Writing a thesis is not easy and the technical requirements (margins, font size, paper size, binding etc…) are often different from that of regular printed documents. To facilitate the production of dissertation that meet the requirements of the University, CAMS provide students with a set of templates to help with the formatting of the thesis document.
Our recommendations with this regards is to start writing the draft thesis in the SIMPLEST possible format that allow the thesis committee to do its work of improving the document, adding comments etc. Work, chapter by chapter (each chapter is in one folder on the computer hard disk). Name the files according to their main title (Intro, MM, Res, Disc. Etc. ) appended by an indicator of the date formatted as yymmdd. For instance, the introduction file, last edited on the 15 March 2016 would have the format (Intro_160315). The same introduction but last edited on the 4 th of April, 1 month later, would have the name Intro_160404. This file format allows for the retrieval of the most recent file while keeping older file always available. In the same folder keep copies of all figures, statistical analysis, photographs, that you decided to include in your draft manuscript, keeping if necessary a file name records of all these additional files.
Once the different drafts have all been reviewed, discussed, modified several times and are almost ready (according to you and to your thesis supervisor), create your final manuscript using the templates documented below. Large files are considerably more demanding on computers.
SAVE your documents regularly (using the date name suggested above) AND BACKUP all your files at least once week on at least two external, independent USB drives. Keep these separate from all other USB drives. Keep one at the University, the other at home, and update your backup at least once a week. These two USB drives are your only safety line, in case of computer glitches, viruses or other losses (fire, water, accidents, anything is possible).
The templates for thesis includes 4 files:
- A Thesis Format .Pdf explanation guide. This pdf file explains how the template functions, what are the different styles, what are the different files, how to use the templates etc.
- A Thesis Intro.Doc file. This word documents is a template for the introductory pages of the thesis (with page numbers in Roman numbers, i, ii, iii, iv, etc.)
- A Thesis Body.Doc file. This word document is a template for the actual body of the thesis, from the Table of content to the Bibliography. It is a template, made of many styles and with explanation on what is what and where it should be. Most of the text is written in fake Latin to make sure that nobody forget to replace this text by the actual content of their dissertation. The table of content is updated automatically when new chapter, headings etc. are added using the appropriate styles.
- A Thesis Illustration .Pdf file. This pdf document shows the different spacing, font, font size, indents etc. used for the thesis. You can you this if you want to create new styles with specific characteristics.
If, the font (Helvetica) irritates you or your supervisor to such a point that you feel that you need to change it, just change the font in the “Paragraph” style. All the other styles will automatically follow. You can of course add styles of your own for particular purposes. Use the options (based on….) to link your new styles to any existing style and ensure consistency later.