The Records are used currently and consistently according to the business requirements.
The Records that are no longer considered as Current Records, and used occasionally.
The Intermediate Records are selected for permanent storage, as they are no longer needed by their creators or receivers who obtain them during conducting their tasks.
The Records created by the bodies stipulated in Article (13) herein of the Records and Archives Law.
The Records created by persons.
The vital records that are strongly required by a body to carry out its tasks, and would be difficult to perform duties without them.
The Records are the same or similar in their type and deliberated within the concerned bodies.
The first version of a record at the time of initiation which contains marks that give its original characters such as seal and signature. It would be possible to issue duplicate copies or originals.
A group of records created, normally, as a result of carrying out any specific topic or issue within competence.
A physical or electronic container to store records and files, also it is called the case, in which current, intermediate, or archives are stored.
The total number of records, regardless of their form, container, and date that is kept by the originator or the Authority.
The organization of records and files into homogeneous parts and categories in according with methods, approaches, and procedural rules followed in this regard. It is necessary to keep them for a period not less than ten years, meanwhile, the secondary version that is in the possession of a beneficiary of purchase may be dispensed despite being original.
The determination of the records should be stored permanently and records that should be destroyed instantly or at a later date.
The final stage of records and files after they are no longer required either by permanent retention by the Authority or destruction.
Earliest and last date:
The date of the earliest and last records within a group of relevant records shall be mentioned (such as in a file).
Transfer of archives from an originator to the Authority for permanent retention.
The administrative form used transferring archives and files from a public facility to the NRAA for permanent retention.
The total retention for each record and file in a way that it can be referred to at the most favorable conditions and shall be given a code in the retention schedule (PR).
Permanent retention of part of the records after careful sorting followed by destructing the rest. This shall be given a code in the retention schedule (S).
Total destruction of the records without retaining any. This shall be given a code in the retention schedule (D).