Office of the DVC Administrative and Financial Affairs

  • about us
  • Office Functions & Responsibilities
  • Vision & Mission
  • Organisation Structure
  • Office Sections
  • Strategic Projects

        

The Administrative and Financial Affairs sector at Sultan Qaboos University is dedicated to implement the university's goals and objectives related to this sector by providing all financial, technical, logistical and administrative support needed to all students, staff and units in SQU. In addition, to its commitment to asses and provide all the support required the rest of the sectors in the fields of education, research and community service. Our primary goal is to establish clear, innovative, administrative and financial systems for the university based upon high standards. We are actively working towards developing all financial and administrative procedures of services provided to all squ staff and students to reach the optimum goal that is offering quality services at all levels. Moreover, we are in the process of streamlining our procedures, embracing digital solutions, and utilizing new information and communicational technologies in order to offer good quality services to all.

We place great importance on promoting values such as transparency, standardization, simplification of work processes, and improving the methods used. We also emphasize strictly on applying these values at work, as they are the key drivers of success and productivity and stress on the importance of pursuing competence in all our work flows. Developing staff skills through specialized scholar and training programs in order to enhance its performance and increase the level of productivity in all job levels is the ultimate goal which we are pursuing to achieve at present. This will enable them to perform better at work and be able to participate effectively especially in areas that require certain technical skills and abilities. 

At present, we are in pursuit of providing excellent and quality services to all staff and students through our administrational and financial operational and strategical plans laid out for this sector which are in line with Oman’s future national vision. goals and objectives.

 

 

 

 

Dr.nasser

Dr. Nasser Alzidi

Deputy vice-chancellor for Administrative and Financial Affairs    

One of the most important operations provided by the administrative, financial and technical units under the supervision of the Vice-President for Administrative and Financial Affairs is to provide financial, human, technical and logistical support to all SQU units, to enable them to achieve their educational goals and objectives effectively and efficiently. In addition, these units are responsible also to overcome any difficulties that are faced by staff or students at any time.

Thus, in order to ensure good workflow, it is expected from the office to implement the Vice President's instructions adequately and provide him with the necessary information & data whenever required, set up for his meetings, co-ordinate & follow-up with pertinent units to provide prompt responses to issues sent previously to them.

 Office Responsibilities:

  • Execute the directives & instructions given by the Deputy Vice-Chancellor for Admin & Finance.
  • Provide information and data required by DVCAF in conjunction with the concerned units.
  • Prepare letters, notes, reports, minutes, and speeches for DVCAF.
  • Receive and register DVC’s mail electronically.
  • Prepare and organize DVC’s meetings in coordination with the rapporteurs of the committees.
  • Co-ordinate and follow- up with the concerned units in various issues related to mail.
  • Prepare the annual administration and financial report.
  • Asses inside & outside visitors and provide help and support whenever required.
  • Archive files and documents and ensure maintaining confidentiality and security of the information received.

Vision:

Quality Services for everyone.

Mission:

To provide excellent services to SQU’s staff, students and Community members.

Objective:

The Deputy Vice Chancellor’s Office for Admin & Finance seeks to provide Excellent and Quality services to all staff, students and community members. It executes with efficiency the directives of the Deputy Vice-Chancellor for Admin & Finance. We help all visitors to the office and make sure that they receive all attention and directions from our professional staff.

DVC office Administrative and Financial Affairs

  • Documentation and Administrative Records Section:

              Manage mail (in & out).

  • Coordination and Follow-up Section:

             Coordinate & follow up with the concerned units for feedback.

  • Information and Administrative Communications Section:

              Provide information and data to DVCAF and the director of his office.

  • Committee Affairs Section:

             Coordinate & follow up with the rapporteurs of the committees chaired by DVCAF in issues related to committee’s decisions.

  • Review & Linguistic Audit Section: 

             Draft and review letters, memos and reports.

  1. Project for Technology Development and Digital Transformation:

Project Goal:

  Develop the technological infrastructure for all operational processes to   align with modern technologies and cybersecurity challenges.

Project Initiatives:

  Establish centralized project management to enhance digital transformation at the university, facilitating project implementation tracking and change management.

Improve the efficiency of human resources responsible for managing and executing digital transformation requirements.

Develop a comprehensive and integrated digital transformation governance framework.

  Document the architecture of all operational and academic processes at the university.

Enhance the efficiency of infrastructure (hardware and software) to align with digital transformation projects and future technologies.

  Continue to proactively (preventively) develop and review data security and privacy procedures.

 

  1. Project to Increase and Diversify Financial Resources:

  Project Goal:

    Increase and diversify the financial resources of the university.

Project Initiatives:

  Develop governance and investment management at the university.

Plan for investment management to increase the university's financial    resources.

  Enhance the skills of staff in the field of investment.

 

  1. Financial Management System Update Project:

Project Goal:

Update the university's financial system to achieve financial sustainability.

Project Initiatives:

  Centralize the management of fixed and movable assets at the university to achieve efficiency.

Implement an electronic system to facilitate fast and efficient financial transactions.

Monitor and evaluate spending efficiency based on key performance indicators.

Simplify financial procedures, expand authorizations, and improve transfer processes.

Ensure the independence of internal audit processes according to international financial practices.

Establish and activate a sound governance system for financial sustainability.

  • Enhance the financial independence of the university in accordance with university law.

Develop a financial risk registry.

 

  1. Employee and Leadership Training and Selection Project:

  Project Goal:

Enhance the efficiency, effectiveness, and professional development of employees.

  Project Initiatives:

  Create an integrated system to ensure interconnectedness, inclusiveness, and coherence in human resource planning, aligning it with the strategic plan to enable optimal use of talents at the university.

  Establish standards and guidelines for activating human resource planning in all units and roles to ensure continuity of university services and the achievement of its goals.

  Retain and maintain distinguished talents at the university.

Improve the competencies of the university’s employees and leaders to ensure the continuity of services in line with environmental changes.

Support the training and development budget to implement human resource plans and find alternative funding sources.

  Develop the training infrastructure to meet current and future employee training needs.

 

  1. Institutional Performance and Legislation Project:

Project Goal:

Promote a culture of quality and performance.

Project Initiatives:

  Develop a performance evaluation system at both the institutional and individual levels.

Audit and evaluate administrative quality.

 

  1. Organizational Restructuring and Institutional Agility Project:

Project Goal:

Achieve agility in the university's organizational and administrative structure and align it with strategic plans.

Project Initiatives:

  Ensure the principle of unified direction.

Implement measures to enhance communication speed and ease of decision-making to achieve institutional effectiveness and agility.

Increase the agility of the organizational structure to keep pace with current and future changes

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