HOUSING DEPARTMENT
 

The Responsibilities of the Units

Coordination, Follow-up and Archive
  • Organizing the receipt and delivery of all incoming and outgoing correspondence to the department and recording it in the records prepared for that.
  • Follow up on topics and notes with the departments affiliated with the department.
  • Follow up on the department's issues with the concerned authorities and ensure that responses are received in this regard.
  • Keeping and following up the programs, appointments, and obligations of the director of the department.
  • Preparing and writing reports, notes, and letters based on work requirements.
  • Responding to phone calls receiving and organizing faxes and distributing them to the sections of the department.
  • Keeping, documenting, and archiving correspondence and data in the special files according to the established system.
  • List the files and records whose terms have expired, and hand them over to the competent department, by the applicable regulations.
  • Preparing for the meetings attended by the director, whether it is at the university or any other party outside the university.
  • Providing all administrative requirements related to personnel affairs within the department.
  • Prepare periodic and immediate reports on the work done in the section and submit them to the director of the department.
  • Monitor the proper functioning of machines and devices in the department and follow up on their maintenance programs.
  • Any other duties assigned to him in the field of the section's competence.
Housing Services
  • Keeping the name of the resident in the human resources system(Vision2000).
  • Taking meter readings of electricity, water, and gas upon the arrival of the new resident, so that all previous dues will be paid at the beginning of the housing (for housing inside and outside the campus).
  • Keeping the reading in the human resources system.
  • Taking the periodic reading of the water and gas meters for the housing inside the campus and keeping them in the human resources system.
  • Requesting maintenance of meters, and making estimates for reading in case of failure of working meters
  • Reading the meters when the party evacuates the dweller so that he pays the dues upon departure.
  • Sorting electricity bills for housing on the campus and transferring them to the competent authorities.
  • Making electricity, water, and gas bills for some companies that work at the university and transferring the receipts paid in the bank accredited by the companies to the Financial Affairs Department to take the necessary action.
  • Preparing and following up on the reports and correspondence of the sections.
  • Any other duties assigned to him in the field of the section's competence.
Rental Contracts
  • Opening files for new contracts.
  • Follow up on renewing expired contracts.
  • Addressing owners regarding termination of contracts.
  • Reviewing the housing contracts of the human resources system, before printing the rental contract form.
  • Receiving payment receipts for the apartments and rooms that the department rents on and off campus and transfers them to the Financial Affairs Department.
  • Addressing owners to consider the possibility of reducing housing rents.
  • Printing the form attached to the rental contract for the housing rented for employees for approval by the university administration.
  • Preparing and following up on the reports and correspondence of the section.
  • Any other duties assigned to him in the field of the section's competence.
Offices
  • Making field visits to colleges, centers, and departments in the university for the purpose of evaluating the required furniture, whether it is supplying or replacing old furniture or taking back according to the requests received by the department from all offices at the university.
  • Preparing reports on requests for curtains and carpets for the places required to be changed or supplied and sending them to the General Stores Department to take the necessary action.
  • Making an annual report for the supply of furniture for all units at the university, in coordination with the General Stores Department.
  • Follow up on the reports sent to the General Stores Department regarding the disbursement of the required furniture until it is disbursed to the requesting user.
  • Preparing and following up on the department's reports and correspondence.
  • Receiving furniture vouchers from the General Stores Department for providing, replacing, and taking back.
  • Any other duties assigned to him in the section's competence.
Housing
  • Providing housing for academic professors, visitors, technicians, administrators and researchers contracted by the university and graduate students, in coordination with departments, centers, and colleges.
  • Inspecting and evaluating housing furniture and following upon the work of supplying and replacing furniture.
  • Inspecting housing and following up maintenance works in coordination with the competent department.
  • Receiving calls from residents to inquire and follow up on their issues.
  • Receipt of new rented housing by the competent committee and follow up on its preparation and maintenance.
  • Coordination with residents and companies on replacing and installing some furniture.
  • Follow-up to the work of the cleaning company, which is in charge of cleaning works at the university, and coordinating with them regarding housing cleaning, as needed.
  • Entering the data of the new residents in the computer system.
  • Follow-up and coordination with house owners and residents to solve problems and difficulties they face.
  • Preparing and following up on the reports and correspondence of the department.
  • Receiving furniture vouchers from the General stores department  for providing, replacing, and retrieving
  • Any other duties assigned to him in the field of the section's competence.

Contact Us

  • *
  • *