Projects & Maintenance Department
  • About
  • Vision & Mission
  • Organization Structure
  • Services

 

The Department is commissioned with initial and detailed studies and responsible of processing documents and supervise the implementation of the University's projects.

Vision

The Department aspires to be exemplary in quality and efficiency in the study and implementation of development projects in the Sultanate.

Message

The Department seeks for sustainable development by following the latest research and modern technology and engineering specialized programs in designing, implementation and management of projects at the highest possible level of the quality with emphasis on safety and preservation of the environment.

 

Objectives

1. Control the quality and efficiency of projects.
2. Build a system that serves the university and the community.
3. Investment of the available human and material resources for the current and Future projects.
4. To overcome the difficulties that face the implementation of projects or reduction of quality.
5. Achieving public safety for all individuals within the perimeter of the new projects.

 

Responsibilities

  1. To conduct the technical studies for projects and make the necessary proposals and coordinate with the concerned-project parties and the University financial parties.
  2. To prepare designs, plans and technical projects' specifications.
  3. To prepare tenders' documents of projects and contracts and payment installments.
  4. To coordinate with different government bodies in relation to projects' affairs.
  5. To supervise on the conduct of business projects.
  6. To keep and manage the engineering plans and operating manuals.
  7. Moreover, kindly read the functions and responsibilities of each section of the Department.

Projects & Maintenance Department

Vacancies:

The vacancies are announced through the Department of Personnel Affairs and through the local newspapers (or international, if necessary).

 

Tenders:

The process of preparing advisory tenders is done by the Projects Department and tenders for work implementation is done by consultants assigned to them the projects and thus for development projects which worth more than one million R.O, which are submitted and their envelops are opened by the Tender Board, which forwards them after that to the University Administration and then to the Projects Department for study and analysis. Usually, the committees are formed by the Internal Tender Committee and raise the result and analysis to the Tender Board. As for the works, which are worth less than one million R.O. The envelops are opened by the Internal Tender Committee and forwarded to the Projects Department for the purpose of a study, analysis, and recommendation and then be approved by the Internal Tender Committee.

 

Training

The Projects Department at the University always welcomes and provides training opportunities for students on all engineering courses. Mostly, the training period is just four weeks. During this period, the students gain knowledge and skills which are not available to them in the academic environment.

Sections

Coordination and Follow-up Section

Coordination and Follow-up Section

The section performs the coordination and follow-up functions for the Department which include the following:

  1. Typing, registering and indexing all incoming and outgoing correspondences, storing them, and follow up (on them) with the concerned units.
  2. Communicating and receiving phone calls and fax correspondences.
  3. Storing all documents and project files, which come under the supervision of the Department.
  4. Scheduling appointments for various clients that deal with the Department.
  5. Preparation of requests for the Department's needs of stationery and computers and it's follow-up.
  6. Follow-up with the concerned bodies about the issuance of bonds and land holdings related to the University.
  7. Follow-up about the Department's staff data in the program of Human and Financial Resources in coordination with the concerned units.
  8. The recording of data on the strategic plan in the system.
  9. Coordination with the concerned units for the study and preparation of rehabilitation plan and training programs of the Department's staff.
  10. The preparation and processing of tender documents in cooperation and coordination with the concerned units within the university and other government bodies (Tender Board, Ministry of Finance, and Ministry of Legal Affairs) as well as private sectors and distributing them to the related bodies.
  11. Coordination with the University Security Administration regarding the issuance of entry permits to the campus for companies supervised by the Department.
  12. Data entry for fuel car bills and overtime forms into the system and it follows- up with the concerned units.
  13. Any other additional tasks.
Contracts and Quantity Surveying

Contracts and Quantity Surveying

  1. Preparation of documents, agreements, contracts, and coordination to make the necessary approvals and distributing them to the concerned parties.
  2. Provide technical advice in the contracts and contractual issues.
  3. Keeping of agreements, project contracts, tenders, and the periodical Official Gazettes.
  4. Evaluate and Prepare BOQ, specifications & scope of work and review them prior to bidding to the tenders and after the completion of the projects.
  5. Preparation and analysis of the estimated financial budgets for projects.
  6. Preparation of financial analysis in the light of technical analysis prepared by engineers and sent to the specialized authorities for approval (Tender Board or the Internal Tender Committee) for offering the posed tenders.
  7. Settlement and revision of the estimated costs of the additional work of projects and recommendations in this regard.
  8. Evaluation, checking and approving of payment applications from consultant and contractor.
  9. Preparation of variation orders.
  10. Settlement of variations from and consultants claims and contractors.
Civil and Structural Engineering

Civil and Structural Engineering

The section designs and supervises of all civil works and construction of the projects, which include: 

  1. Coordination with the concerned authorities in the country on civil works and construction projects.
  2. To raise periodic reports on the progress of the projects in coordination with other departments' sections of the University Administration and the projects that are supervised by the section.
  3. To conduct technical studies for the civil works and construction of projects and accordingly to put proposals.
  4. Coordination with the beneficiaries of the projects for civil works and find out their needs and its technical study to be taken into account when developing designs.
  5. Preparation/revision of the requirements of the tender for the civil works and construction in terms of the final designs and bills of quantities and specifications for projects.
  6. Analysis of tenders with respect to civil works and construction and whatever received from contractors and consultants in coordination with other departments' sections and choose the most appropriate ones.
  7. Supervising on consultants and contractors to do the necessary work and civil construction for the implementation of the project.
  8. Follow-up the conduct of civil works in coordination with the consultant and making sure of the conformity as per the contract.
  9. Coordination with the project end user for their required adjustments related to the civil works and construction, if they want to be added during the course of the project.
  10. The management of periodic meetings for the civil works at the site with the consultant and contractor and follow-up the flow of works and facilitate technical issues to facilitate the progress of the project.
  11. Selection of civil and construction materials of similar quality as per the specification in coordination with the consultant.
  12. Performing technical testing for civil and structural materials used in the project by neutral laboratories or in coordination with the College of Engineering and to make sure that the efficiency if necessary.
  13. Preparing lists of needed repairs or unfinished works for the civil and construction work in coordination with the consultant, the contractor and the Maintenance Department.
  14. issuance of the certificate for completion of temporary works in coordination with the consultant.
  15. issuance of the certificate for completion of the final works of the contractor, in coordination with other departments and the consultant.
Electrical Engineering

Electrical Engineering

This section designs and supervises all electrical works for the University projects which include the following: 

  1. Internal wiring in the building, including socket outlets, lighting & power distribution panels and other related works.
  2. Outside buildings electrical connections, which include substations, transformers, and electrical back-up generators, main distribution boards, cables of high and low voltage and exterior lighting.
  3. Telephone systems and computer networks (in coordination with the Department of Administrative Affairs and Center for Information Systems) and fire alarm systems and lightning protection.
  4. Multimedia systems and surveillance equipment (in coordination with the Center for Educational Technologies).
  5. Coordination with the end users of the projects for electrical work and find out their needs and technical study to be taken into account when developing designs.
  6. Preparation of tenders for projects starting from the design which require the preparation of plans, specifications for equipment and preparation of bill of quantities and other tender documents.
  7. Analytical study of the submitted proposals and making of recommendations for each project.
  8. Revision of shop drawings.
  9. Approving materials and equipment needed for the projects.
  10. Follow-up for the implementation of the works according to the specifications, drawings and the specified time.
  11. Attendance of periodic meetings of the electrical work with the consultant and contractor.
  12. Inspection and testing of all systems to buildings and to make sure their work and efficiency.
  13. Making the lists of snags needing rectification or unfinished works for electrical work in coordination with the consultant and the contractor.
  14. Revision and approval of the as-built drawings and operation and maintenance manuals.
  15. Technical study for future projects and the work of the estimated cost and making suggestions in line with technological development.
Mech.Eng and Air-Conditioning

Mech.Eng and Air-Conditioning

This section designs and supervises mechanical services and air conditioning services for projects that include the following: 

  1. Connections of drinking water supply and sanitation.
  2. The work of cooling systems and any other related works.
  3. Elevators' systems and fire extinguishing systems.
  4.  Preparation of necessary tenders for each project, conducting study and analysis of the received proposals and raising necessary recommendations.
  5. Revision of the executive and detailed drawings of the project.
  6. Approving of materials and equipment needed for the project and to ensure their conformity with the specifications.
  7. Follow-up the flow of mechanical and air-conditioning services in coordination with the consultant at the site and confirmation of the conformity as per the work's contract.
  8. Follow-up of work implementation according to the specifications, drawings and time specified.
  9. Attendance of periodical meetings for mechanical and air- conditioning services with the consultant and contractor.
  10. Making the lists of repairs needed or unfinished works for mechanical work and air-conditioning services in coordination with the consultant and the contractor.
  11. Testing and Commissioning of all project services relating to the section and ensuring its performance and efficiency after completion of the project.
  12. Revision of operation and maintenance manuals and drawings as per the implementation.
  13. Technical study for future projects and the work of the estimated cost and forwarding suggestions.
  14. Coordination with the end users of the projects on the mechanical and air-conditioning services and find out their needs and technical study to be taken into account when developing designs.
Architectural Engineering

Architectural Engineering

This section designs and supervises all the architectural works and projects which include the following: 

  1. Coordination with the Muscat Municipality, the Ministry of Environment and Civil Defence about the architectural works.
  2. Raising of periodic reports on the progress of the design work in coordination with other sections.
  3. Conducting technical studies for the architectural work of the projects and develop proposals in this regard.
  4. Coordination with the end users of the projects on the architectural works and find out their needs and technical study to be taken into account when developing designs and during the execution of the works.
  5. Preparation/revision of the tender's requirements for architectural work in terms of developing the final designs, bills of quantities and specifications for the projects.
  6. Supervision of consultants and contractors on the necessary architectural works for the implementation of the project.
  7. Follow up the architectural works in coordination with the consultant at the site and confirmation of conformity of work as per the specifications and drawings.
  8. Attendance of periodic meetings with the consultant and contractor at the site and follow-up the flow of work to facilitate technical issues in order to smooth the progress of the project.
  9. Selection of architectural materials as per the quality that conforms with the given specifications in coordination with the consultant and the Maintenance Department at the university.
  10. Performing technical testing of the materials used in the architectural project by neutral laboratories or in coordination with the College of Engineering and to make sure that the efficiency if necessary.
  11. Making the lists of snags or incompleted works for architectural work in coordination with the consultant, contractor and the Maintenance Department.
  12. Preparation and updating of engineering drawings by using specialized software.
  13. Typing and printing plans and documents for the executed projects.
  14. Approving of architectural plans as per the implementation.
  15. Storing of geophysical tests' reports and architectural plans approved by the relevant government authorities.

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