The responsibility of the dean as the chair of the College Board is to managerially oversee the academic and administrative activities of the College. This is accomplished through:

  1. Works closely with the Deputy Vice Chancellor and reports to the Deans Forum and/or the Academic Council on significant issues raised by the College Board for accountability and reducing the risks.
  1. The minutes of the College Board are sent regularly to the DVCAACS. Issues of urgent concern are emphasized. Those issues are discussed with face to face direct meeting with the DVCAACS. The results are communicated to those concerned and reported back to the College Board.
  2. General issues raised by the College Board related to academics, research, human resources/finance and any other matters discussed in the Deans Forum and/or the Academic Council and the results are communicated to the concerned departments, units, and staff through the Dean and are also reported back to the College Board. Matter presented to the Deans Forum and or the Academic Council are submitted with supporting documents through the CMS  


  1. Coordinates between college department and other university units.
  1. Departments/Units within the college communicated with units outside the college through the Dean’s Office, which forward the communication through the CMS. If needed, the Dean writes a covering letter and send it through CMS.
  2. The follow up is carried out either the Dean’s office or the department/unit concerned as agreed at the time. The concerned departments/units will be informed of the feedback and/or the approval by the Dean.


  1. Submits College Board minute to the DVCAACS within one week of the approval date.

The Dean`s office submits a summary of the starred items and the minutes of the College Board to the DVC-AACS through CMS. The received feedback is presented to the College Board for discussion.


  1. Implements College Board and Academic Council approved decisions.
  1. Dean’s office lists the approved decisions of the College Board and the Dean ensures their implementation by the departments and the units at the college as reported by the heads of the departments/units.
  2.  Urgent decisions of the of the Academic Council will be submitted to the college board members by e-mail otherwise the dean reports to the College board on the issues decided and ensures the implementation of the items of importance to the College.


  1. Submits College Board recommendations to the DVCAACS for the need of faculty and staff.
  1. Based on the FTE calculation, the distribution of faculty to the departments is discussed annually at the Executive Committee meeting. The agreed distribution is raised to the College Board for approval.
  2. Dean`s office receives requests for new faculty/staff and part-timers. The list is screened by the dean before presentation to the College Board.
  3. Dean`s office forward the College Board recommendations with the supporting documents to the DVC-AACS for approval. Once approved, the Dean’s office informs the concerned department/unit to proceed with the subsequent actions.


  1. Assesses the performance of College employees and submit recommendations to College Board about their promotion, and renew or terminate their service contracts, or transfer, assign, second, grant a scholarship or sabbatical leaves in accordance with regulations in force.
  1. Faculty Promotion: The procedure of the faculty promotion is based on the Academic Promotion Regulation of the University.
  2. Renewal and Termination of Service Contracts, Transfer, Scholarship, Sabbatical and Research Leaves: The College Board discusses each case based on the documents provided on the applicant after the approval by the Departmental Board and/or the committee concerned. The decision of the College Board is forwarded through the dean`s office with the supporting documents to the DVC-AACS for approval. Once approved, the Dean’s office inform the concerned department/ to proceed with the subsequent actions.


  1. Prepares the medium and long-term strategic plans for college development and the annual plan emanating from it, and submit it to the DVCAACS upon the College Board’s endorsement as well as to follow up its implementation.
  1. The College Board discusses the proposal of the University strategic and action plans and sets priorities for the college.
  2. The endorsed plans are implemented and followed up by the college strategic plan committee.
  3. The annual data on implementation of the strategic plan is collected and structured by the committee of representatives from concerned departments/units.
  4. The collected evidences of each action plan from the departments/units is discussed at the college executive committee before uploading in the system.


  1. Works closely with the heads of departments to study the needs of facilities, equipment, instruments or any other requirements and submit to the DVC and handle significant problems and risks.
  1. The budget distributions per departments are normally allocated and agreed upon at the first quarter of the calendar year.
  2. After endorsement of the budget through the College Board, the director of administration requests the department superintendent to upload their request in the university system.
  3. The college superintendent checks the uploaded items and discuss the issue of availability of budget with the college director of administration.
  4. The requests follow the system of purchasing in the University and are approved by the DVC-AFA.
  5. Follow up is carried out by the college superintendent, who informs the Dean and the College Administrator on the progress of the requests. The dean working closely with DVC-AFA handles issues with significant problems and risks.


  1. Estimates and endorse the college budget by the College Board and submit to the DVCAACS.
  1. The departments/unis submit their requests to College Administrator. The departmental needs include educational supply, equipment, services, etc…
  2. The Dean meets with the College Administrator to discuss the budget requests of the departments for upcoming fiscal year.
  3. The estimated proposal for the requested budget is forwarded to the DVC-AACS a year ahead. 


  1. Supervises education programs progress, examinations and performance to insure proper functioning of the college.

The Dean follows up with the ADUGS, ADPSR and the Heads of Departments the details of the programs, accreditation, new programs, minors, specialization, and conduction of examinations, timetabling, and coordination with other colleges regarding science education program, medical physics, and service courses for university colleges to ensure the smooth running of the college.


  1. Studies reports of external assessors and submit the recommendations to the DVCAACS.
  1. Departments aiming to accredit or asses their programs identify international accreditation body or external assessors.
  2. The department submits a complete self-study report to the dean`s office after processing through the department and college committees.
  3. The endorsed report by the College Board is forwarded to the DVCAACS for approval by the Academic Council. 
  4. The accreditation body/external assessors submit(s) the evaluation report to the Dean’s office with a copy to the DVCAACS.
  5. The final report and recommendations of accreditation body/external assessors are forwarded to the Head of the Department for discussion at the Departmental Board level.
  6. The Head of Department inform the College Board on the Department Board feedback.
  7. The Dean`s office forward the department feedback to the DVCAACS.


  1. Monitors student groups activities and different communication committees in the college.
  1. The ADTCS and the chairs of the college communications committees report and discuss the related issues with the Dean.
  2. The ADTCS and the chairs of the college communications committees report to the College Board on issues related to the student activities and other external activities in the College.  


  1. Ensure academic integrity and ethical culture among staff and students.
  1. The Dean’s office receives written and/or verbal issues related to the academic integrity and ethics among staff and students.
  2. The Dean meets with the concerned HoD and/or Asst. Dean to discuss the details and takes actions based on the regulations and rules of the university.
  3. The ethical culture of teaching and learning and behavior stated in the university policies is assimilated in the programs of the Department and are clearly delivered to the students and staff by the HoD.


  1. Oversee the community outreach services and encourage staff and students in participation of their provision.
  1. The dean support, facilitates and promotes participation of faculty/staff, and students in community activities through media, lectures, short courses etc …
  2. The dean facilitates utilization of the college resources and expertise.
  3. The organization and communication of such activities are provided through the Assistant Dean for Training and Community Services.